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The All events participation requests report, lets you generate a list of users who have requested to attend events in a community. You can see each user's name, participant ID and participation approval status, as well as the details for each event, such as the event name, occurrence, date and time.

For example, you might use this report to see how many users were declined for a particular event.  

Below is an example of the All events participation requests report: 

This section includes: 

Configuring the report

The All events participation requests report screen contains the following configuration fields: 

FieldDescription
Report title (required)

Enter the title of the report. 

Select a community

Search for and select the community in which the event was created. 

To search for and select a community:

  1. In the Enter community name field, enter the name of a community.

    A list of matching communities appears in the dropdown. 

  2. Select the relevant community from the dropdown. 

    The community is added.

    To remove the selected community, click the x on the right side of the field. 

Select the to include users who previously existed in the community, but whose accounts have been deactivated.

Users are typically deactivated by an organisation when they leave. 

This checkbox is deselected by default. 
Start date and End date

Select dates from the Start date and End date calendars. These fields are mandatory and you must select a start and end date before being able to submit the report.

Select fields to include in the report

Select data you want to include in the report/deselect data you want to omit from the report. For more information about each of these fields, see the Report specific fields section below. 

All checkboxes are selected by default in the Select fields to include in the report section. 

Filter the report (optional)

Narrow down the data displayed in the report by selecting one or more available filters. 

For example, you might filter this report by a particular Event ID, so that you only see the participation details for that one event.

How often would you like to run this report?

Select how often you would like to run the report. 

From the Run drop down, select one of the following:

  • Once: The report will run once only.
  • Daily: The report will run once per day.
  • Weekly: The report will run once per week. 
  • Monthly: The report will run once per month. 

If you have selected Daily, Weekly, or Monthly, you can choose to stop the daily, weekly, or monthly creation of the report after a specific number of cycles, by selecting a number from 1-20 in theEnd after [#] Occurrences dropdown. 

Example: If you set the report to run once per month, and you select 5 from the End after [#] Occurrences dropdown, the report will be created once per month for 5 months only, after which Fuse will stop creating the report. 

Who can access this report

In the Who can access this report section, specify the users or groups that will be able to access this report once it has been created.

Select one of the following:

  • Only me: Only you (the creator of the report) can access the report.
  • All users: All users in the community (specified in the Enter community name field above) can access the report.
  • Manually add users: Only specific users in the community (specified in the Enter community name field above) can access the report.
  • Assign by admin group: Only users in an admin group you have selected can access this report.
Forwarding (optional)

Notify selected communities, or community members within those selected communities, once the report is created. 

Select one of the following:

  • Don't notify anyone:  No communities are notified.
  • Notify all community members: All community members from the communities specified in the Enter community field are notified. 
  • Notify specific users: Only selected members of the communities specified in the Enter community field are notified.

When you have finished selecting the options for the report, click Submit in the top-right corner of the screen and the report is created. 

Report specific fields

The following standard Fuse user data can be included or omitted from All events participation requests report:

FieldDescription 

Request ID

The event participation request ID. 

Event ID

The ID of the event.

Event name

The name of the event.

Occurrence ID

The event occurence ID.

Occurrence name

The name of the event occurence.

Occurrence host nameThe name of the user who hosted the occurence. 
Participant IDThe ID of the user who applied to participate in the event. 
Participant nameThe name of the user who applied to participate in the event. 
Prerequisite learning completed

Whether or not the user completed any necessary prerequisite learning prior to attending the event:

The following can be displayed in the report:

  • Yes: The user has completed any required prerequisite learning prior to attending the event.  
  • No: The user did not complete any required prerequisite learning prior to attending the event.
Creator approval status

Whether or not the event creator approved the user to participate in the event. 

The following can be displayed in the report:

  • Approved: The event creator approved the user to participate in the event.
  • Declined: The event creator did not approve the user to participate in the event.
Manager approval status

Whether or not the user's manager approved the user to participate in the event. 

The following can be displayed in the report:

  • Approved: The user's manager approved the user to participate in the event.
  • Declined: The user's manager did not approve the user to participate in the event.

Whether or not the specified approver approved the user to participate in the event. 

The following can be displayed in the report:

  • Approved: The specified approver approved the user to participate in the event.
  • Declined: The specified approver did not approve the user to participate in the event.
Status

The participation approval status of the user: 

The following statuses can be displayed in the report:

  • Approved: The user was approved to participate in the event. 
  • Pending: The user's request to participate in the event is still pending.
  • Declined: The user was not approved to attend the event. 
Start date

The date and time the event started. For example, 2021-03-09 10:30:00.

End dateThe date and time the event ended. For example, 2021-03-09 11:30:00.
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