You can schedule emails to be sent to users at timed intervals in Universal Analytics, containing insights from custom dashboards you have created. Insights from your chosen dashboard are attached to the email as a PDF, meaning recipients can download and view it locally. Emails can be sent to users with access to Universal Analytics, as well to external users without access. For example, you may have created a dashboard containing lots of useful insights, and want to share some or all of these with selected users on a regular basis.
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Use cases: This feature is useful if you have created dashboards with insights tailored to a specific audiences. For example, you might want to share these insights with:
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If you intend to send emails to external users who do not have Universal Analytics credentials, ensure you abide by GDPR, as well as your organisation’s internal policies. |
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In Universal Analytics, click KPIs.
The KPI dashboard appears.
On the left-hand side, click on a dashboard you have created.
In the top-right corner, click the ellipsis (…).
From the menu, click Schedule emailing.
The Scheduled exports popup appears.
Click + Add schedule.
In the To field, specify which users will receive the scheduled email.
You can:Search for and enter the names of users with access to Universal Analytics:
(By default, your name is selected in this field. If you do not wish to receive the email, remove your name)
Enter the email address of an external user without Universal Analytics credentials:
In the Subject field, enter a subject. By default, this field contains the name of the selected dashboard, however, you can enter custom text if desired.
In the Message field, you can replace the default message with a custom one explaining the attached insights.
In the Attachments section, select the insights from the dashboard you would like to attach to the email.
You can:
Include a PDF of the entire dashboard, including all the metrics within it (This is selected by default):
Select one or more specific insights from the selected dashboard, by selecting the corresponding checkboxes next to each insight:
In the First occurrence section, select the date and time the first email will be sent. Once this has been saved, the email will be sent on a regular basis until the scheduled email is deleted.
In the Repeats section, select how often this email will be sent to recipients. Scheduled emails can be sent on a daily, weekly or monthly basis, as well as at a custom interval.
Click Schedule.
The recipients receive the email at the specified date and time, and can download the PDF from the email.
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In Universal Analytics, click KPIs.
The KPI dashboard appears.
On the left-hand side, click on the appropriate dashboard.
In the top-right corner, click the ellipsis (…).
From the menu, click Schedule emailing.
The Scheduled exports popup appears, containing a list of existing scheduled emails.
Hover over the scheduled email and click the Delete icon.
In the Delete schedule? popup, click Delete.
The scheduled email is deleted from the list.
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