Content report (Custom report)

This custom report provides you with a list of content items on the platform as well as the details of each item, such as the title, ID, type, creation date, engagement metrics (including the number of likes, views, shares, and comments), and the communities and topics to which it belongs.

Example: This report can be very useful when auditing and verifying items of content within a community. You might generate this report, filtered by a particular community, in order to verify that the correct content is in the community and then use the list to cross-reference and ensure the content is up-to-date and in the correct topics. You could also use it to check if certain items of content have been left out accidentally.

Standard fields included in the report

The following standard fields are included in this report:

Notes:

The fields listed below are standard fields that cannot be removed from this report.
The list below does not include any custom profile fields that may be included in the report that are specific to your organisation or fields that can be added optionally during creation. For example, your organisation may have custom fields such as Location, Department, or Job Title that can be included in this report.

Column	Defintion	Example

Column	Defintion	Example
Content id	The unique identifier of the item of content.	12345
Content title	The title of the item of content.	Food Hygiene Best practices
Content type	The content type. The following content types are available: Article: An article created in the platform. Video: A video that has been uploaded to the platform, either using the Upload button or recorded and uploaded using the screen recorder. File: A file that has been uploaded to the platform, such as a documents, PDFs, images, and so on. Link: An external link that has been posted to the platform. Question: A question that has been posted to the platform. SCORM: A SCORM course that has been uploaded to the platform.	Article
File type	The file format that has been uploaded to the platform. If the item of content is not a file type, such as a link, question, or article, the column will be empty.	PDF
Content tags	The tags that have been added to the content in the Tags field, typically during the creation process.	release; product release; release2024; Example of tags in the Tags field for an item of content:
Creation date	The original date on which the content was created.	06-11-2022 14:28:47
Last updated date	The date the content was last edited. If the content has never been edited, then the original creation date will be shown instead.	06-11-2023 14:28:47
Owner id	The unique identifier of the user who owns the content.	12345
Community id	The unique identifiers of the communities where the item of content exists.	12345
Community name	The name of the community where the item of content exists.	London sales
Topic id	The unique identifiers of the topics that the item of content has been added to.	12345
Topic name	The name of the topics that the item of content has been added to.	Health and safety at work
Learning plan id	The unique identifiers of the learning plans the content has been added to.	12345
Learning plan name	The name of learning plans the content has been added to.	Food Hygiene 101
Total views	The total number of views for the item of content.	345
Total likes	The total number of likes for the item of content.	456
Total shares	The total number of times the item of content has been shared.	556
Total comments	The total number of comments posted underneath the item of content.	20