Creating an event
- James Goodwin
The New event screen allows admins to create a new event, providing information such as date, time, and location, as well as assigning an event host.
Accessing the “New event” screen
The New event screen can be accessed from any of the following locations:
Click the Create new event button on the Events homepage:
Click Create a new event on the Events admin screen:
Click the Events section on the Community admin screen and then clicking Create a new event:
Events created from the sidebar or community homepage page are automatically shared with the selected community.
About the Event
This section allows you to provide basic information about the event, such as event title and cost.
Configuration | Description |
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Event title (Required) | Enter a title for the event.
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About (Required) | Enter a description about the event.
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Thumbnail (min 143px x 107px) | If necessary, click the box to upload a thumbnail. For information on supported image formats, see the Images section in Supported formats. |
Tags | If necessary, enter tags for improved searchability, separating each tag with a comma.
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Cost | If necessary, enter the cost. For example, the event might be taking place at a venue and the attendees must pay for the ticket at the door. You might enter the cost of the ticket in this field so that attendees are aware ahead of time, and then include more information in the event and occurrence descriptions.
This information is shared with all users registered to attend the event. |
Community | Click the dropdown to enter the name of a community to share the event with. |
Occurrence(s)
This section allows you to provide details for each occurrence of the event.
Configuration | Description |
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Details (Occurrence) | Enter a description for the occurrence of the event. If there are multiple occurrences, you can enter a unique description for each one. For example, you might have one event with multiple different versions, each taking place in a different time zone, with a local host. If you have an office in five different locations (London, Paris, San Fransisco, New York, Sydney) you might have five different versions of an event running, each tailored slightly differently to each location. |
Host | Select one of the following host types: Internal host: This is a user from your organisation who exists on the platform. To add an internal host, search for their name and select them from the Internal host dropdown.
External host: This is someone who does not exist in your platform as a user. If you are adding an external host, you must enter their name, email address, and upload a photo of them. |
Location | Enter the location of the event occurrence: If the event is a face-to-face class or workshop held in a physical location, you might enter the address or room where the event is taking place.
If the event is an online class or workshop held in a virtual meeting room, such as Google Meet, Zoom, or Microsoft Teams, you might add a link to the online meeting. |
Spaces | If necessary, enter the maximum number of attendees the event can hold. For example, if the event is happening at a physical location, there might be a limited number of seats available. Once the maximum number of spaces is taken, other users will be added to a waitlist. If an attendee withdraws from the event, a space will become available again, and a user from the waitlist can be added to the event as an attendee.
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Begins | Enter a start date and time:
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Ends | Enter an end date and time. Click inside the date field to select an end date, and click inside the time field and then select or type an end time. |
Time zone | If necessary, click the dropdown to change the time zone of the event. |
Training duration | If part of the event counts towards staff training, use the Hours and Minutes dropdown lists to specify the amount of time allocated for training. |
Code | If necessary, enter an event code for reporting.
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Applicant approval | Select one of the following options: Users do not require sign off: Users can register to join the occurrence without being approved. Sign off required: Users registering must be approved to join the event. Select one or more of the following approvers: Event creator: The user who created the event must approve the applicant. The event creator can override applicant approvals from other user types.
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Duplicate this occurrence | Click Duplicate this occurrence to create a copy of the occurrence with identical configurations for all settings except Training duration.
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Create another occurrence | Click Create another occurrence to create another occurrence from scratch. For example, you might have one event with multiple different versions, each taking place in a different time zone, with a local host. If you have an office in five different locations (London, Paris, San Fransisco, New York, Sydney) you might have five different versions of an event running, each tailored slightly differently to each location.
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To continue to the next section, click Next on the top-right of the screen.
Registration deadline
This section allows you to provide a registration deadline up to 30 days before the start of the event. Users withdrawing from the event after the registration deadline must provide a reason for withdrawing late.
Setting | Description |
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Do you want to provide a registration deadline? After the deadline passes, users are unable to register attendance and must provide a reason if they withdraw. | Select one of the following options:
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How many full days before the event do you want to set the registration deadline? | If you enabled a registration deadline, click the dropdown to select how many days before the start of the event to set the registration deadline. |
Notifications
This section allows you to set event notifications.
Setting | Description |
|---|---|
Would you like to notify users about the upcoming event? | Select one of the following options:
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Who do you want to notify? | If you would like to notify users about the upcoming event, select one or more of the following user types:
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When should users be notified before the event? | Select how long before the event starts users should be reminded about the event through the notifications icon.
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Do you want to send an additional SMS notification? | Select one of the following options:
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Attachments
This section allows you to attach Fuse content associated with the event.
Content | Details |
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Attach resources | Helpful content for users about the event that does not need to be reported on by a manager, such as extra reading material. |
Attach content | Allows you to attach prerequisite learning that users must view before attending the event, which may be reported on by a manager. This can be a video, article, link, question or uploaded file or SCORM course. |
Attach survey | Allows you to create and attach a survey to an event. Once attached, the survey is automatically sent to attendees after the event has ended. Attaching a survey to an event allows users to provide feedback which can help improve future events. For information on how to attach a survey to an event, see Attaching a survey to an event. If you want to remove a survey that is currently attached to an event, see https://fuseuniversal.atlassian.net/wiki/spaces/customerwiki/pages/3307700230.
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Advanced options
This section allows you to configure advanced options, such as enabling a waitlist.
Option | Description |
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Hide attendees list | Click the toggle to make the attendees list invisible to users. |
Enable pass & fail for this course | If you want users to be able to pass and fail the event, click the toggle to enable pass and fail. |
Waitlist | If there are no more spaces remaining on the occurrence, users can join a waitlist until spaces become available. Spaces become available when other users withdraw or if the event creator or a manager adds more spaces. The following options are available:
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To save the event, click Save on the top-right of the screen.
The new event is saved and appears on the Events screen. The most recently created event appears at the top of the list.